Administrative Assistant

Administrative Assistant - ( 25000115 )

Description

Our Transportation group creates the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

Our Markham office is currently seeking an Administrative Assistant to become part of a dynamic transportation group specializing in the planning and design of major provincial highways, regional and municipal arterial roads, and related local transportation projects. This opportunity exists for an individual with strong multi-tasking, interpersonal, organizational and communication skills.

Your Key Responsibilities

• Coordination and orientation of new staff hires for the operating business unit;

• Coordination of the pre-qualification process for all sub-consultants and sub-contractors;

• Processing and tracking of equipment orders, and staff timecards;

• Preparing and processing correspondence, presentations, spreadsheets, reports and etc.;

• Assisting with project management and business unit responsibilities, including: proposals, document control, invoicing, project correspondence, project schedules, etc.);

• Assisting with planning, scheduling, and organizing staff events;

• Entering, maintaining, and organizing electronic records;

• Ensuring awareness of and supporting management in adherence to corporate policies and procedures;

• Liaising with staff members and providing assistance, as required;

• Development of relationships with other supporting departments such as IT, Facilities and Office Management to boost operational efficiency;

• Many other duties as assigned.

Qualifications

Your Capabilities and Credentials

• Excellent written and oral communication skills;

• Detail-oriented and highly organized individual with exceptional time management and multi-tasking skills;

• Ability to work calmly and effectively under pressure to prioritize and meet tight deadlines;

• Have a positive attitude and enjoy working in a team-based environment;

• Expertise in the use of MS Office applications (specifically Word, Excel, Power Point and Outlook) with an interest to learn and adapt to new computer programs and processes quickly;

• Able to evaluate needs and make effective decisions with minimal guidance;

Education and Experience

• Minimum 1 years of work experience within an administrative role is an asset;

• Post-Secondary education and familiarity with MS Project/In-Design/Visio are also considered assets.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Ontario-Markham

Organization : BC-1605 Transpt-CA Ontario GTA

Employee Status : Regular

Job Level : Entry Level

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Mar 13, 2025, 2:01:07 PM

Req ID: 25000115

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans