Stantec Project Manager Assistant in Seattle, Washington
We put the engine in buildings engineering. Intelligent design. Innovative execution. These are the elements of buildings engineering that rev us up. With decades of experience under our belts, we’re achieving remarkable results with our work in building technologies, energy, and environmental performance. Our team of interdisciplinary engineers works collaboratively with clients to design buildings and processes that are on track for safety, performance, and sustainability.
Join a dynamic team that balances competing project interests with creativity and efficiency for a smooth ride every time. Together, we can accelerate towards a brighter future.
Our Seattle office is looking to hire a professional full-time Project Manager Assistant to support our growing team.
The responsibilities of this position include, but are not limited to, the following:
Administering contracts from initialization to close-out
Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle, and follow up with PM’s and client contacts and sub-consultants as directed
Creating Project Setup Forms and Project Files
Prepares, or assists in the preparation of contract documents, letters, or reports as assigned
Will need to learn client communication portals such as Docusign, Newforma, Submittal Exchange and e-builder for the transmittal of contract related documents
Code invoices, verify budgets on tasks and correspond with the sub-consultants on revisions of invoices as necessary
Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits
Work with Studio Lead, PMs, and Operations Manager to track, analyze, and keep project financials in order
Responsible for entering and maintaining staffing resource assignments into internal resource management tools
Ability to receive and work with necessary information in various formats (i.e. via reports, spreadsheets, emails, in-person meetings, project schedules)
Develop a working knowledge of Oracle PM Dashboard
Act as primary point of contact for facilitating construction administration activities including tracking and logging RFIs, submittals, and similar documents.
Routinely perform clerical functions such as typing, filing, scanning, travel arrangements, project invoice coding, and cover reception desk.
Your Capabilities and Credentials
Minimum of an Associate’s degree or equivalent
Minimum of 2 years of administrative experience in a professional office environment
Must have analytical skills
Proficiency in Microsoft Office 365
Must be able to multi-task, prioritize, communicate well, be highly organized, detail-
oriented, resourceful and dependable
Must have positive, can-do attitude and ability to be flexible in style of work
Must be able to successfully work both collaboratively and independently
Preferably have prior experience working in an office setting for architecture, engineering, construction or related field
Job ID 33952
# of Openings Remaining 1
Experience (Years) 2
Discipline Buildings Engineering