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Stantec Document Management/Document Controls in Saskatoon, Saskatchewan

At our core, we’re a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

Your Opportunity

We are seeking someone to join our team who brings practical and technical document controls experience (particularly in a heavy industrial industry) and is enthusiastic about sharing their knowledge with others while learning new skills themselves. This position will providing document management / control services for our mining projects and will primarily work in an office setting.

Our team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success.

If you’re the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you!

Your Key Responsibilities

  • Partner with others to:

  • Help our projects stay on schedule and within budget by tracking, controlling, and providing status reports of deliverables throughout their lifecycles.

  • Ensure quality, accuracy, and adherence to Stantec and client standards which govern things like workflows, metadata, formatting, document and revision numbering, and approvals for example.

  • Provide training and support for Stantec’s electronic and hard copy filing systems.

  • Participate in improvement initiatives.

  • Perform project and operational administrative duties, such as:

  • Formatting and proofreading documents.

  • Organizing and attending meetings.

  • Capturing meeting minutes, action items, and decisions.

  • Covering reception on occasion.

Your Capabilities and Credentials

  • Experience with document control systems, processes, and standards, particularly within heavy industrial industries.

  • Ability to work under pressure and meet tight deadlines.

  • Ability to learn and adapt to programs and processes quickly.

  • Excellence in the following areas:

  • communication (written and oral, and to a variety of audiences),

  • critical thinking and analytics,

  • interpersonal skills,

  • time management,

  • organizational skills,

  • attention to detail,

  • multitasking, and

  • prioritization.

  • Effective team player with demonstrated ability to work with little or no supervision.

  • Proficiency with the following software:

  • Microsoft (MS) Office 2010, specifically Word, Excel, PowerPoint, and Outlook

  • Adobe Acrobat Professional

  • File-sharing and electronic document management systems (EDMS) platforms, such as ProjectWise, SharePoint, Aconex, FTP sites, and Bluebeam Revu

  • Familiarity with the project management lifecycle.

Education and Experience

Post-secondary degree in related field with minimum of 2–3 years’ relevant experience.

Experience working on heavy industrial projects at a consulting engineering firm is desirable.

Typical office environment includes working with computers and remaining sedentary for long periods of time. Occasional travel may be required.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Document Control

Primary Location: Canada-Ontario-Sudbury

Other Locations: Canada-Saskatchewan-Saskatoon

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Req ID: 190002WN