Stantec Administrative Assistant in Reno, Nevada
We're active members of the communities we
serve. That's why at Stantec, we always designwith community in mind .
The Stantec community unites approximately
22,000 employees working in over 400 locations across six continents. Our work—engineering,
architecture, interior design, landscape architecture, surveying, environmental
sciences, project management, and project economics, from initial project
concept and planning through design, construction, and commissioning—begins at
the intersection of community, creativity, and client relationships. With a
long-term commitment to the people and places we serve, Stantec has the unique
ability to connect to projects on a personal level and advance the quality of
life in communities across the globe. Stantec trades on the TSX and the NYSE
under the symbol STN. Visit us at stantec.com or find us on social media.
We are currently seeking an Administrative Assistant in our Reno, Nevada office to provide high level front desk, administration, and customer
service support. As an integral member of the administrative team, this
position provides various support services in the Stantec office; primarily
focusing on clerical and administrative tasks. The administrative assistant
must present themselves in a professional manner and have superior
interpersonal skills, over the phone and in person.
As the face and voice of Stantec,
the successful candidate must have demonstrated experience in a similar role,
have a high degree of professionalism and corporate communication skills, be
professionally presented, have superior organizational skills with the ability
to focus on multiple tasks and changing priorities. Must have a mature approach
and confidence in dealing with a wide range of clients and business partners.
You Key Responsibilities:
Typical duties will include but not limited to the
Operates telephoneswitchboard to answer, screen, or forward calls, providing information, takingmessages, or scheduling appointments.
Greets persons enteringestablishment, determines nature and purpose of visit, ensure visitors sign inat reception and advise them of proper safety procedures. and direct or escortthem to specific destinations.
Assist with firedrills/evacuation in case of emergency.
Maintains office areasand conference rooms, including scheduling meetings, and ensuring clean,orderly appearance of common spaces.
Directs incoming andoutgoing deliveries in many formats. Collects, sorts, distributes, or preparesmail, messages, or courier deliveries.
Assist the team by filing, photocopying,collating, etc.
Be able to lift 15-20 pounds(office supplies, cases of paper).
Adhere to companypolicies and procedures.
Monitor the use and stock of supplies andequipment and order supplies on a weekly basis.
Various otheradministrative tasks, as assigned by the Office Manager, to keep the officerunning smoothly.
Performs wordprocessing duties in a timely manner. Types letters, reports, forms or othermaterial from a rough copy, corrected copy, email or voice recording whileensuring the quality and format meet the firms’ standards.
Works in reproductionto prepare technical engineering, surveying, or construction documents andreports.
Creates, maintains, andenters information into databases, such as proposals/project opportunities.
Your Capabilities and Credentials
Excellent organizational and prioritizing skills.
Requires a positive work attitude and an eagerness to learn new skillsand to advance career.
Highly flexible and able to work efficiently in a high-volume,deadline-driven environment.
Be highly organized with exceptional time management skills.
Ability to prioritize and work effectively under pressure in afast-paced environment, sometimes with minimal guidance.
Keen attention to detail.
Requires administrative experience, reading, writing, grammar, math, andexcellent clerical and communication skills.
Requires skills in using computer applications for word processing,spreadsheets, databases, internet navigation, e-mail, and calendars.
Intermediate to advanced proofreadingand editing skills.
An intermediateto advanced proficiency in the MS Office suite of applications with the abilityto learn and adapt to new programs and processes.
Proficient in Microsoft Outlook, including managing calendars.
Must possess a valid driver’s license.
Minimum 2 years’ experience as a receptionist and/or administrative
assistant. Knowledge of administrative and clerical procedures and systems such as
managing files and records, and other office procedures and terminology. An intermediate to advanced proficiency in Word, Excel, and a basic
understanding of Adobe.
environment working with computers and remaining sedentary for long periods of
time. Field work may include exposure to the elements including inclement
This description is not a comprehensivelisting of activities, duties or responsibilities that may be required of theemployee and other duties, responsibilities and activities may be assigned ormay be changed at any time with or without notice.
Stantec is a place where the best and brightest
come to build on each other’s talents, do exciting work, and make an impact on
the world around us. Join us and redefine your personal best.
Job: Administrative Support
Primary Location: United States-Nevada-Reno
Organization: BC-1807 Shared Services-US Reno NV
Employee Status: Regular
Job Level: Entry Level
Travel: Yes, 10 % of the Time
Job Posting: Oct 30, 2018, 12:55:34 PM
Req ID: 180002C1