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Stantec Secretary (Arabic speaking) in Qatar, Qatar


Requisition Number:



Stantec is currently seeking a Secretary for our Qatar site operations.

Key accountabilities for this position include but are not limited to:

1.Draft correspondence; proofread documents; assist with preparation of presentations; may independently prepare simple written correspondence within established guidelines.

2.Monitor and process routine administrative items such as accounts payable, expense reports, supply requisitions, personnel transaction forms, including change of status, prospective employee interview scheduling, and new hire orientation.

  1. Schedule appointments; update calendars; assist with travel arrangements.

  2. Schedule meetings, coordinate meetings; prepare draft-meeting minutes.

  3. Maintain records, create and maintain charts, graphs, spreadsheets and databases.

  4. File (paper and electronic); fax; copy; distribute mail.

  5. Participate actively with other administrative support staff in assisting other teams, within and external to the project, as needed.

  6. Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.

  7. Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality Systems and Project Quality Procedures.

10.Other duties as requested from time to time by the Office Manager.


Secretary (Arabic speaking)


A. Qualifications

  1. Diploma and/or specialized training from an accredited University to the approval of

the Engineer;

  1. Shall have matriculation and should be fully computer literate and conversant with

Microsoft Office applications. Must be able to maintain filing and document control


  1. At least 10 years document control and tracking including minimum 5 years using

EDMS {Electronic Documents Management Systems) preferably Primavera Contract


  1. Extensive knowledge and experience in document control from the project initiation to

close out phases, utilizing computer based systems (Primavera Contract

Management/EDMS), within the framework of an integrated project services function

for the effective management of a wide range of concurrent projects;

  1. Good oral and written English language, with good computer skills;

  2. Preferably, have minimum 3 year experience in the gulf region.

B. Experience

  1. Must have minimum Ten (10) years of relevant experience.

C. General

  1. Must be fluent in English and Arabic both written and spoken with good capability in

oral and written communication skills.

  1. Arabic both written and spoken is required.

  2. Meticulous and good record of information.

  3. Computer skills are mandatory


Job Category:

Admin Support, Business Support, Reception

About Stantec:

We're active members of the communities we serve. That's why at Stantec, we design with community in mind. Now uniting approximately 22,000 employees, working in over 400 locations and across six continents, we collaborate across disciplines and industries to bring water and infrastructure projects to life. Our work as architects, engineers and consultants from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships. With a heritage in water, we continue to safeguard and sustain lives, communities, and businesses worldwide.

Our local knowledge and relationships, coupled with our global expertise, qualify us to go anywhere to solve our clients' challenges in more creative and personalized ways. With a long-term commitment to the people and places we serve, we have the unique ability to connect to projects on a personal level while advancing the quality of life in communities around the globe.

We look for people who are drawn to use every talent they possess, plus imagination, determination and a drive to do the extraordinary. If connecting across borders with some of the world’s top talent appeals to you, join us.

To learn more about job opportunities and a career at Stantec, visit:

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