Stantec Project Management Assistant in Pasadena, California

Your Opportunity

Our Water sector, which brings together many of the world’s top engineers and scientists, sees water a bit differently—as a single holistic system rather than as unconnected networks divided by jurisdictional boundaries. We use this perspective to help communities tap into water’s potential. Throughout the life cycle of capture, use, reuse, and discharge, our team optimizes every facet of a water system. Whether a project calls for planners, designers, construction managers, or facility operators, we have the right experts to provide creative, yet practical, water solutions. Through our cost-effective strategies, we’re helping communities increase their water efficiency and protect their water resources for future generations. Join our team as we create new ways to tap into water’s vast potential.

Your Duties

  • Administering contracts from initialization to close-out

  • Responsible for tracking/logging the status of proposals and contracts throughout the approval cycle, and follow up with PM’s and client contacts and sub-consultants as directed

  • Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files

  • Prepares, or assists in the preparation of contract documents, letters, or reports as assigned

  • Will need to learn client communication portals for the transmittal of contract related documents and invoices

  • Code invoices, verify budgets on tasks and correspond with the sub-consultants on revisions of invoices as necessary

  • Assist PMs with ISO-9001 Quality Management System compliance and internal/external project audits

  • Work with Project Technical Lead, PMs, and BC Leadership to track, analyze, and keep project financials in order

  • Responsible for entering and maintaining staffing resource assignments into internal resource management tools

  • Ability to receive and work with necessary information in various formats (i.e. via reports, spreadsheets, emails, in-person meetings, project schedules)

  • Develop a working knowledge of Oracle PM Dashboard

  • Act as primary point of contact for facilitating administration activities including tracking and logging RFIs, submittals, and similar documents.

  • Routinely perform clerical functions such as typing, filing, scanning, travel arrangements, project invoice coding, and cover reception desk.

Your Capabilities and Credentials

  • The position requires the incumbent to have knowledge of a variety of computer software, specifically, Microsoft Word, Microsoft Excel, Microsoft Power Point, and Adobe Acrobat.

  • Ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous writing projects simultaneously in a rapidly changing environment.

  • Strong command of the English language in documentation with excellent communication skills.

  • Ability to quickly learn new software applications to improve speed in delivering final product.

  • Must possess a high degree of confidentiality.

Job ID 34415

# of Openings Remaining 1

Experience (Years) 5

Discipline Water and Wastewater Engineering