Stantec Finance Project Administrator in Lynnwood, Washington
Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Take the first step towards designing your career with Stantec. We have an exciting opportunity for an experienced Finance Project Administrator to join our team. This position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.
Your Key Responsibilities
Completing project set-up from information provided by the Project Manager (or assistant), ensuring all project attributes and variables have been properly input in accordance with the contract requirements.
Reviewing contract agreements for proper fiscal authority execution, special invoicing requirements and ensuring all required information is provided to the client during the invoicing cycle.
Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing.
Regularly updating of budget, helping Project Managers to manage their work within each task budget and determining when WIP needs to be transferred or written off.
Perform project invoicing to be compliant with contractual terms and client specific requirements, and ensure they are entered properly into the accounting system.
Ensure project close out procedures are completed on a timely basis.
Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.
Assist with analyzing unpaid invoices with the project and financial managers.
Assist Financial and Project Managers with tracking and reconciling unbilled amounts and assessing project revenue adjustments.
Your Capabilities and Credentials
Minimum three years of accounting experience
A/E industry experience preferred
Solid knowledge of general contracting practices for financial terms and conditions
Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required
Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken
Able to develop solid working relationships
Excellent customer satisfaction and communication skills
Strong attention to detail
Candidate must be flexible with hours as work schedule is subject to change
Education and Experience
High School Diploma with minimum of 5-6 years experience; or Post secondary education in related field with minimum of 2-3 years experience;
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Finance Project Administration
Primary Location: United States-Washington-Lynnwood
Organization: BC-1895 Financial Services-US West
Employee Status: Regular
Job Level: Individual Contributor
Job Posting: Aug 10, 2018, 9:29:26 AM
Req ID: 180001EB