Stantec Finance Project Administrator in Lexington, Kentucky

Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 22,000 employees in over 400 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Financial Services.

Your Opportunity

Take the first step towards designing your career with Stantec. We have an exciting opportunity for an experienced Finance Project Administrator to join our team. This position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.

Your Key Responsibilities

  • Completing project set-up from information provided by the Project Manager (or assistant), ensuring all project attributes and variables have been properly input in accordance with the contract requirements.

  • Reviewing contract agreements for proper fiscal authority execution, special invoicing requirements and ensuring all required information is provided to the client during the invoicing cycle.

  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing.

  • Regularly updating of budget, helping Project Managers to manage their work within each task budget and determining when WIP needs to be transferred or written off.

  • Perform project invoicing to be compliant with contractual terms and client specific requirements, and ensure they are entered properly into the accounting system.

  • Ensure project close out procedures are completed on a timely basis.

  • Ensuring all assigned functions are carried out in compliance with approved policies, practices and procedures.

  • Assist with analyzing unpaid invoices with the project and financial managers.

  • Assist Financial and Project Managers with tracking and reconciling unbilled amounts and assessing project revenue adjustments.

Your Capabilities and Credentials

  • Minimum three years of accounting experience

  • A/E industry experience preferred

  • Solid knowledge of general contracting practices for financial terms and conditions

  • Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required

  • Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken

  • Able to develop solid working relationships

  • Excellent customer satisfaction and communication skills

  • Strong attention to detail

  • Candidate must be flexible with hours as work schedule is subject to change

Education and Experience

High School Diploma with minimum of 5-6 years experience; or Post secondary education in related field with minimum of 2-3 years experience;

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Finance Project Administration

Primary Location: United States-Kentucky-Lexington

Organization: BC-2216 Financial Services-US South

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Job Posting: Aug 22, 2018, 8:43:38 AM

Req ID: 1800010V