Stantec Project Coordinator in Hauppauge, New York
The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?
Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!
A Project Coordinator provides financial analysis support, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. This role requires being an integrated member of project teams and interfacing with internal staff such as office leadership, internal financial managers, design teams, and external clients and consultants.
Your Key Responsibilities
Reporting to the Operations Manager to help address all financial project matters.
Working closely with the project team and office leadership, maintaining a current and accurate understanding of project status, issues and changes as well as conducting project analysis and developing project estimates, set up forms, risk analysis, budgets and schedules.
Project Controls – provide guidance to project management on matters relating to project controls, support and/or implement project control processes and procedures established for project functions, including management of change, delegation of authority, and cash flow projections.
Fully understanding the scope of the project.
Actively participating in development of project estimates, budgets and schedules.
Working closely with the project team to maintain a current and accurate understanding of project status, issues and changes.
Producing understandable, timely and useful reports.
Client & project invoicing/billing - consultant billing audits, supports accurate, timely and compliant project and client billing, monitors AR/AP, pursues collections, monitors consultant budgets, reviews and approves consultant billing, completes consultant coding, performs and completes reconciliations, prepares and assist with financial reporting as needed.
Preparing monthly client status reports.
Providing general team support / office support functions as required.
Some travel may be required.
Your Capabilities and Credentials
Must be proficient in MS Office skills, with advanced skills in MS Excel. Experience with ERP and other Financial/Cost systems (Oracle, Prolog, etc.) is preferred.
Strong communication skills.
Ability to multi-task, work on several projects or tasks at once, manage time, organize, and set priorities and make timely decisions.
Possess strong problem solving and analytical skills, including attention to detail.
Must be organized and organize workflow in a proactive manner.
Positive attitude, with the ability to develop and maintain effective working relationships.
Prior work in project controls / project assistant role is a plus.
Demonstrated ability to handle multiple priorities and assignments.
Excellent written and verbal communications a must.
Education and Experience
Two-year business or related degree preferred with minimum of 1-year appropriate course work in project management, accounting, finance or business preferred.
Minimum of 5 years of experience performing financial analysis, cost management, scheduling and other project controls functions over the life of a project.
A/E industry experience preferred.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each others’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Project Controls Professional
Primary Location: United States-New York-Hauppauge
Organization: BC-1915 Buildings-US Tri-State
Employee Status: Regular
Job Level: Individual Contributor
Job Posting: Jun 11, 2018, 9:40:45 AM
Req ID: MIG-34350