Stantec Corporate Real Estate Assistant (1 year contract) in Edmonton, Alberta
Grow with the
best. Join a smart, creative, and inspired team that accomplishes operational
excellence. Bringing together individuals with diverse backgrounds, talents,
and expertise, our 22,000 team members in over 400 locations worldwide are
vital to making our Company stronger.
Stantec is recruiting for a Corporate Real Estate Assistant to be located in our Edmonton AB office. This is a maternity leave replacement position until approximately May 31, 2020.
real estate portfolio includes7M SF of space (primarily commercial/office space,
with owned property, residential leases, sublease/tenants and industrial space).
The Stantec Corporate Real Estate (CRE) team is responsible for the delivery
and execution of a comprehensive real estate strategy that supports Stantec’s
global operations in over 250 offices.
and working with the Corporate Real Estate Co-ordinator, and as part of a comprehensive
CRE team, this position will be involved in a wide variety of corporate real
estate support activities throughout Stantec’s corporate real estate portfolio.
will include but not be limited to:
Facilitating the execution of all lease and other real estate documentsin accordance with Stantec’s Signing Authority Matrix
Ensuring all real estate documentation requirements are complete andaccurate
Management of all residential leases to be executed in Stantec’s name
Maintaining the department’s electronic and hard copy files, includingarchiving
Ensuring database uploads are accurate and timely
Developing and running various database reports
Preparing various internal and external memos, letters, correspondenceand reports
Maintaining Corporate Real Estate’s Communities website and SharePointsites
Following up on Security Deposit reimbursements for expired leases
Maintaining team Sharepoint Sites
Supporting the preparation and formatting of team reports andpublications
Maintaining project status report and status
Setting up meetings and managing room and resource bookings, takingminutes as required
Other administrative projects and tasks as
Your Capabilities and Credentials
The ideal candidate would have 3-5 years’ administrative
experience, preferably in a corporate real estate/legal/paralegal field and/or knowledge
of the Real Estate industry. Other
essential skills include:
Excellent working knowledge of MS Office,specifically Word, Excel, MS Outlook, PowerPoint and Adobe Acrobat, andSharepoint
A thorough and organized approach to managingmultiple tasks
Strong attention to detail
Ability to gather and organize data from multiplesources
Ability to prioritize and co-ordinate tasks efficientlyensuring all deadlines are met
Initiative, resourcefulness and problemsolving ability
Excellent communication skills andinterpersonal skills, both verbal and written
Able to work independently in a dynamic teamenvironment
Pro-active and enjoys working autonomously and as part ofa wider team
Paramount at Stantec is a strong focus on customer
service in supporting the needs of the CRE Team and operational locations. A commitment to customer
service and excellent communication skills is fundamental to success in this
role. The successful candidate will require strong IT skills (Word, Excel, MS
Outlook, SharePoint), ability to manage multiple tasks and requests within
tight fixed deadlines, an innovative and creative approach that will aid in
identifying gaps in CRE processes and procedures and maintaining and enhancing
the CRE Communities page and SharePoint sites.
Experience supporting a complex team environment is required, and Business
Administrative Professional education would be an advantage.
Education and Experience
School Diploma or equivalent combination of education and experience.
Position will primarily work in an office setting.
This description is not a comprehensive listing of activities, duties or responsibilitiesthat may be required of the employee and other duties, responsibilities andactivities may be assigned or may be changed at any time with or withoutnotice.
Stantec is a place where the best and brightest come to build on each other’s
talents, do exciting work, and make an impact on the world around us. Join us
and redefine your personal best.
Job: Administrative Support
Primary Location: Canada-Alberta-Edmonton
Employee Status: Regular
Job Level: Entry Level
Req ID: 1900026V