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Stantec Corporate Real Estate Assistant (1 year contract) in Edmonton, Alberta

Grow with the

best. Join a smart, creative, and inspired team that accomplishes operational

excellence. Bringing together individuals with diverse backgrounds, talents,

and expertise, our 22,000 team members in over 400 locations worldwide are

vital to making our Company stronger.

Your Opportunity

Stantec is recruiting for a Corporate Real Estate Assistant to be located in our Edmonton AB office. This is a maternity leave replacement position until approximately May 31, 2020.


real estate portfolio includes7M SF of space (primarily commercial/office space,

with owned property, residential leases, sublease/tenants and industrial space).

The Stantec Corporate Real Estate (CRE) team is responsible for the delivery

and execution of a comprehensive real estate strategy that supports Stantec’s

global operations in over 250 offices.

Reporting to

and working with the Corporate Real Estate Co-ordinator, and as part of a comprehensive

CRE team, this position will be involved in a wide variety of corporate real

estate support activities throughout Stantec’s corporate real estate portfolio.

Your Responsibilities

Your duties

will include but not be limited to:

  • Facilitating the execution of all lease and other real estate documentsin accordance with Stantec’s Signing Authority Matrix

  • Ensuring all real estate documentation requirements are complete andaccurate

  • Management of all residential leases to be executed in Stantec’s name

  • Maintaining the department’s electronic and hard copy files, includingarchiving

  • Ensuring database uploads are accurate and timely

  • Developing and running various database reports

  • Preparing various internal and external memos, letters, correspondenceand reports

  • Maintaining Corporate Real Estate’s Communities website and SharePointsites

  • Following up on Security Deposit reimbursements for expired leases

  • Maintaining team Sharepoint Sites

  • Supporting the preparation and formatting of team reports andpublications

  • Maintaining project status report and status

  • Setting up meetings and managing room and resource bookings, takingminutes as required

Other administrative projects and tasks as


Your Capabilities and Credentials

The ideal candidate would have 3-5 years’ administrative

experience, preferably in a corporate real estate/legal/paralegal field and/or knowledge

of the Real Estate industry. Other

essential skills include:

  • Excellent working knowledge of MS Office,specifically Word, Excel, MS Outlook, PowerPoint and Adobe Acrobat, andSharepoint

  • A thorough and organized approach to managingmultiple tasks

  • Strong attention to detail

  • Ability to gather and organize data from multiplesources

  • Ability to prioritize and co-ordinate tasks efficientlyensuring all deadlines are met

  • Initiative, resourcefulness and problemsolving ability

  • Excellent communication skills andinterpersonal skills, both verbal and written

  • Able to work independently in a dynamic teamenvironment

  • Pro-active and enjoys working autonomously and as part ofa wider team

Paramount at Stantec is a strong focus on customer

service in supporting the needs of the CRE Team and operational locations. A commitment to customer

service and excellent communication skills is fundamental to success in this

role. The successful candidate will require strong IT skills (Word, Excel, MS

Outlook, SharePoint), ability to manage multiple tasks and requests within

tight fixed deadlines, an innovative and creative approach that will aid in

identifying gaps in CRE processes and procedures and maintaining and enhancing

the CRE Communities page and SharePoint sites.

Experience supporting a complex team environment is required, and Business

Administrative‎ Professional education would be an advantage.

Education and Experience


School Diploma or equivalent combination of education and experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilitiesthat may be required of the employee and other duties, responsibilities andactivities may be assigned or may be changed at any time with or withoutnotice.

Stantec is a place where the best and brightest come to build on each other’s

talents, do exciting work, and make an impact on the world around us. Join us

and redefine your personal best.

Job: Administrative Support

Primary Location: Canada-Alberta-Edmonton

Employee Status: Regular

Job Level: Entry Level

Travel: No

Schedule: Full-time

Req ID: 1900026V