Stantec Administrative Assistant in Denver, Colorado

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

Your role will be to provide intermediate administrative support to our team.

Your Key Responsibilities

  • Accounts payable – Code high volume of sub/vendor invoices; upload electronically to corporate weekly, log into Excel spreadsheets. Reconcile vendor statements to ensure that discrepancies are quickly addressed.

  • Reimbursement claim preparation - Review client invoices and backup documentation, code tasks according to the state program, then accurately transfer data into many different excel spreadsheets.

  • Manage filing system using company protocols-compliant files through both hard copy and electronic filing including creation of new files, filing, and archiving.

  • Production of final reports using MS Office and Adobe.

  • Assist project managers and staff with data entry and other project related tasks.

  • Responsible for coordinating with subcontractors and vendors on their contracts and insurance requirements.

  • Assist with preparation and filing procedures of archiving closed projects.

  • Preparing mail items, such as FedEx packages and Certified mail.

  • Manage calendars, schedule meetings, book meeting rooms, handle special requests.

  • Process expense reports and setup travel for staff.

  • Perform clerical tasks including data entry, filing, vehicle mileage logs, photocopying, scanning, etc.

  • Perform other administrative duties as required and assigned.

Your Capabilities and Credentials

  • Proficient in Microsoft suite, especially excel and Adobe Acrobat.

  • 1-2 years accounts payable and administrative support experience.

  • Excellent organizational skills and attention to detail.

  • Strong written and verbal communication skills.

  • Versatility, flexibility, and willingness to work within frequently changing priorities.

  • Must be willing and able to take initiative when needed.

  • Flexibility to learn new skills.

  • Ability to perform in a dynamic and fast-paced environment.

Education and Experience

High School Diploma with minimum of 5 years of experience; or equivalent combination of education and experience.

Position will primarily work in an office setting.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Administrative Support

Primary Location: United States-Colorado-Denver

Organization: BC-1872 Shared Services-US Denver CO

Employee Status: Regular

Job Level: Entry Level

Travel: No

Schedule: Full-time

Job Posting: Aug 9, 2018, 10:49:39 AM

Req ID: 180001CI