Stantec Project Administrator - Finance in Dartmouth, Nova Scotia

Grow with the best. Join a smart, creative, and inspired team that works behind the scenes to support operational excellence. Our functional services teams (FSTs) provide services to 22,000 employees in over 400 locations worldwide. Bringing together individuals with diverse backgrounds, talents, and expertise, our FSTs are vital to making our Company stronger. Explore opportunities in Financial Services!

Your Opportunity

Stantec's Financial Services group has an exciting opportunity for two (2) Project Administrators located in our Dartmouth, Nova Scotia office or New Brunswick offices (Saint John, Fredericton or Moncton). These are one year contracts with possibility of extension or conversion to permanent. As a proactive business partner with numerous clients, this position is responsible for the overall management of project contracts by ensuring projects are set up, maintained, and invoiced in accordance with the contract requirements and with Stantec's approved policies and practices.

Your Key Responsibilities

  • Completing project set-up from information provided by the Project Manager (or assistant), ensuring all project attributes and variables have been properly input in accordance with the contract requirements

  • Reviewing contract agreements for the correct signing authority, for any special invoicing requirements and assigning responsibility for completion of all additional information required for invoicing

  • Assisting the Project Manager to establish the appropriate work breakdown structure (WBS) to support client invoicing

  • Perform project invoicing to be compliant with contractual terms and client requirements, and ensure they are entered properly into the accounting system

  • Assist Financial and Project Managers with tracking and reconciling unbilled amounts and assessing project revenue adjustments

  • Ensure project close out procedures are completed on a timely basis

  • Assist with analyzing unpaid invoices with the project and financial managers

  • Ensuring all assigned functions are carried out in compliance with approved policies, practices, and procedures

Your Capabilities and Credentials

  • Solid knowledge of general contracting practices for financial terms and conditions

  • Ability to determine client preferences concerning invoice formats and requirements for any supporting documentation required

  • Ability to organize work flow to allow time to pro-actively be looking ahead to what financial events might affect the project if action is not taken

  • Able to develop solid working relationships

  • Excellent customer satisfaction and communication skills

  • Strong attention to detail

Education and Experience

Minimum of 3 years of accounting experience or equivalent education - Architect/Engineer industry experience preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Job: Finance Project Administration

Primary Location: Canada-Nova Scotia-Dartmouth

Other Locations: Canada-New Brunswick

Employee Status: Contract

Job Level: Entry Level

Travel: No

Schedule: Full-time

Job Posting: Jul 10, 2018, 12:48:54 PM

Req ID: 180000MY